List of documents which can be signed online are here. Certain documents cannot be notarized online (e.g., wills, powers of attorney, true-certified copies of paper originals). These require in-person service.
See here what documents usually cannot be done virtually and must be done in person
A: In Ontario, a Notary Public can notarize, certify true copies, and notarize documents for international use. A Commissioner of Oaths can administer oaths and declarations but cannot certify true copies. See more info here
In Ontario, notaries public use both red and gold seals. The choice of seal colour depends on the specific requirements of the document being notarized and the preference of the notary or the client.
The choice of seal colour might also be influenced by the jurisdiction’s legal requirements where you want to use the document. Within Ontario, the colour of the notary seal is not mandated by law. Documents intended for international use, specific requirements might necessitate using a gold seal for better recognition.
Gold Seal is generally clearly visible on electronic versions of the document hence preferred for photocopying, scanning, and faxing.
Red Seal, is less clearly visible, making it less suitable for documents that require electronic submission or archiving.
In Ontario, both a notary seal and a stamp serve the same purpose — to authenticate documents.
The difference is mainly form — embossed vs. inked — not in legal effect. Both are equally valid; the choice depends on preference or document requirements.
No. A notary’s role is to verify your identity and witness your signature, not to review the document’s content or provide legal advice. You’re responsible for ensuring the document is accurate before signing.
The number of witnesses depends on where you live.
Tip: Choose impartial witnesses and confirm your local rules before signing to ensure the document is legally valid.
A: Yes. Commissioners for taking affidavits can administer oaths virtually since 2020, amendments to the Commissioners for Taking Affidavits Act, which allows remote commissioning
Yes appointment is necessary for both virtual and in-person services. Please see “Hours and Locations”.
A: Yes, notarized documents are accepted internationally. For certain jurisdictions, you may need an apostille or legalization.
Yes, Notary in Oakville authenticates signatures and identities, regardless of the document’s language.
You can come in for in-person visit for same document and ID at NO extra cost i.e. Online users can get their same documents notarized in person with same ID at no additional cost.
If a recipient does not accept your online notarization, you may visit us in person to have your document notarized at no additional cost. Please note that once a notarization or commissioning service has been completed, no refunds are available. All amounts will be refunded if for any reason service is not required or rendered. A 10% fee may be deducted.
Yes certainly, for dire situations a discount up to 100% will be provided. Request discount for only valid situations.
Email address to e-transfer money for notary and commissioning services is provided once documents are uploaded.
A: We offer same-day and next-day appointments, both in person and virtually.